• Report to the Head of Global Travel, support the Senior Corporate Travel Coordinator and colaborate with the Corportate Travel Coordinators in the day-to-day assistance across The Group on all travel queries and requests.
• Researches and compares available travel and hotel accommodations in order to identify the most business efficient options;
• Responsible for travel bookings and arrangements while ensuring compliance with the Global Travel Policy and Procedure;
• Keeps up to date the information regarding travel restrictions, document requirements and travel requirements while offering support to all travelling employees;
• Accountable for keeping all sensitive (employees’ personal information, internal and business-related information, budgets and financial information of any kind, agreement provisions, etc.) information strictly confidential;Provides assistance with all specific documents and procedures required for travelling (e.g, visas, permits, medical requirements, insurance, etc.).
  
   
   

KEY RESPONSIBILITIES:

• Arrange and issue flights ensuring all flight details and confirmations are properly recorded with utmost attention to detail
• Liaise directly with travellers to confirm preferences and travel requirements
• Manage seat selections, baggage requirements, and special requests
• Monitor bookings and handle schedule changes, cancellations and re-issues

• Book hotels or other accommodation for travellers
• Coordinate room preferences and special requirements
• Ensure check-in and check-out schedules align with itineraries
• Act as the main contact for any accommodation-related changes or issues

• Organise airport transfers and local transportation for travellers
• Arrange taxis, car services or group transport when required
• Ensure transport schedules align with arrival times and event agendas

• Arrange travel insurance coverage for team members travelling abroad
• Maintain accurate insurance documentation and traveller records
• Assist with insurance claims or related queries when required

• Prepare detailed travel itineraries for each trip
• Compile all relevant travel information including bookings, contact details and event information
• Provide travellers with clear documentation ahead of departure

• Manage travel bookings through the company’s travel management system or booking tools
• Maintain accurate records of bookings and travel costs
• Generate reports and assist with travel data tracking when required

• Support the processing and reconciliation of travel-related expenses
• Work with the finance team to ensure accurate documentation of costs
• Assist travellers with expense queries where needed

• Track travel costs across events and trips
• Maintain records of travel spending and budget
• Provide updates or reports to management when required
• Identify opportunities to optimise travel costs

• Build and maintain relationships with airlines, hotels and travel providers
• Obtain competitive quotes for travel arrangements
• Monitor supplier performance and service quality

WHAT WE ASK OF YOU:

•  Previous experience in administration with travel coordination, logistics, events or operations is essential;
• Excellent organisational skills and strong attention to detail;
• Comfortable managing multiple travel arrangements simultaneously;
• Outstanding communication skills with ability to communicate with all levels of The Group
• Proficiency in both written and spoken English;
• Additional language skills are beneficial
• Demonstrated experience with MS Office, with the ability to learn new systems and processes quickly
• Proficiency with excel spreadsheets or similar tools for tracking bookings;
• Experience using booking systems or travel platforms is an advantage
• Ability to adapt quickly to changes and resolve travel issues efficiently;
• Experience within events, travel, hospitality, or corporate travel management
• Familiarity with international travel requirements or visa processes
• Self-motivated with the ability to work independently
• Flexibility and general willingness to learn.

WHAT WE OFFER IN EXCHANGE

• We offer an advantageous start net salary
• A detailed company training on highest standards
• A chance to work in friendly and supportive culture
• Tremendous growth opportunities in a large fast moving international company.